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Evidence Guide: FDFPPL5001A - Design and maintain programs to support legal compliance

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FDFPPL5001A - Design and maintain programs to support legal compliance

What evidence can you provide to prove your understanding of each of the following citeria?

Establish workplace program and operating requirements

  1. The workplace program reflects workplace policy objectives
  2. Roles and responsibilities to support implementation are identified, negotiated and agreed
  3. Resources required to support implementation are identified and secured
The workplace program reflects workplace policy objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Roles and responsibilities to support implementation are identified, negotiated and agreed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resources required to support implementation are identified and secured

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish/review consultative arrangements

  1. Consultative mechanisms are established to encourage input from workplace personnel and their representatives
  2. Information on consultation processes is available, appropriate and accessible
  3. Procedures are established to ensure that issues raised are promptly addressed
  4. Procedures are established to ensure that the outcomes of consultation are promptly communicated
Consultative mechanisms are established to encourage input from workplace personnel and their representatives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information on consultation processes is available, appropriate and accessible

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procedures are established to ensure that issues raised are promptly addressed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procedures are established to ensure that the outcomes of consultation are promptly communicated

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop/review program procedures

  1. Procedures outline the process for identifying and reporting actual and potential hazards
  2. Risk assessment and control measures are documented and take account of the hierarchy of control
  3. Corrective action and emergency response procedures are defined
  4. Procedures to review program adequacy and effectiveness are established
  5. Program implementation is monitored to ensure procedures are followed and effective
Procedures outline the process for identifying and reporting actual and potential hazards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Risk assessment and control measures are documented and take account of the hierarchy of control

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Corrective action and emergency response procedures are defined

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procedures to review program adequacy and effectiveness are established

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Program implementation is monitored to ensure procedures are followed and effective

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish/review program information and recording systems

  1. Information is recorded to meet program and legislative requirements
  2. Record formats and systems are appropriate and accessible to users
Information is recorded to meet program and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record formats and systems are appropriate and accessible to users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish/review development/training arrangements to support program implementation and maintenance

  1. Roles and responsibilities of participants involved in implementing the program are identified
  2. Mentoring, coaching and training requirements for each role are identified
  3. Mentoring, coaching and training support is provided to meet the needs identified
Roles and responsibilities of participants involved in implementing the program are identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Mentoring, coaching and training requirements for each role are identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Mentoring, coaching and training support is provided to meet the needs identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain a workplace program

  1. Information on program purpose, requirements, roles and responsibilities is provided in formats appropriate to purpose and audience
  2. Program procedures are followed and supervisory responsibilities are identified and addressed
  3. Workplace program records are analysed to identify patterns of non-conformance and opportunities for ongoing improvement
  4. Hazard identification, risk assessment and control are addressed when planning, designing and reviewing change in the workplace
  5. Evaluation of program effectiveness takes account of developments in best practice to support continuous program improvement
  6. Program audit procedures are established and communicated
Information on program purpose, requirements, roles and responsibilities is provided in formats appropriate to purpose and audience

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Program procedures are followed and supervisory responsibilities are identified and addressed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Workplace program records are analysed to identify patterns of non-conformance and opportunities for ongoing improvement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Hazard identification, risk assessment and control are addressed when planning, designing and reviewing change in the workplace

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluation of program effectiveness takes account of developments in best practice to support continuous program improvement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Program audit procedures are established and communicated

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Assessment must be carried out in a manner that recognises the cultural and literacy requirements of the assessee and is appropriate to the work performed. Competence in this unit must be achieved in accordance with food safety standards and regulations.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of ability to:

define the parameters of the program

determine compliance requirements for program and conduct risk analysis

identify and engage relevant personnel through consultative mechanisms

design/develop program procedures to ensure compliance is achieved

complete detailed reporting to support the maintenance of compliance

provide support to personnel to ensure compliance

program is reviewed and monitored to ensure compliance is maintained.

Context of and specific resources for assessment

Assessment must occur in a real or simulated workplace where the assessee has access to:

workplace policies, business and performance plans and budgets

relevant legislation, codes of practice and agreements

workplace procedures and related management systems relevant to the program area

technical support and advice as appropriate to the program area

consultative forums.

Method of assessment

This unit should be assessed together with core units and other units of competency relevant to the function or work role. Examples could be:

FDFPPL3003A Support and mentor individuals and groups

FDFPPL4008A Manage internal audits

BSBRES4001A Analyse and present research information

BSBINN502A Build and sustain an innovative work environment.

Guidance information for assessment

To ensure consistency in one's performance, competency should be demonstrated on more than one occasion over a period of time in order to cover a variety of circumstances, cases and responsibilities, and where possible, over a number of assessment activities.

Required Skills and Knowledge

Required skills

Ability to:

identify roles and responsibilities for program development and maintenance, where appropriate this includes negotiating/confirming levels of authority

identify and report on resource requirements to support implementation, such as human resources, capital equipment, training, support systems (e.g. maintenance and financial support), and where relevant, negotiate access to resources within level of responsibility

confirm that personnel involved in implementation have the required skills and knowledge to carry out their role, including identifying and addressing skill gaps

review strategies for provision of information to identify opportunities for improvement in conveying information appropriate to program requirements and the audience to ensure that information is accessible to and understandable by all employees

establish and/or review consultative arrangements to confirm that they are effective channels of two-way information and forums for raising issues and generating ideas, that all areas and levels of the workgroup have opportunity for input, and there is feedback to contributors on the outcome of consultation

develop/review procedures to support implementation (procedures must be documented and documents must be controlled, which may require the development of an appropriate system for recording and managing procedures)

establish/review monitoring mechanisms to ensure that records are accurate and timely

establish/review procedures to ensure that records and related program information are utilised to support program improvement

trial/review implementation of procedures and identify opportunities for improvement

use communication skills to interpret and complete work information to support operations of work team or area, and to support a review of existing information and/or design of information formats to meet program and audience requirements

demonstrate and support cooperative work practices within a culturally diverse workforce

Required knowledge

Knowledge of:

objectives of legislation, regulations and relevant codes of practice relating to the program area, including the roles of relevant regulatory bodies

company policy objectives, related legal requirements and workplace context, including resource capacity, authority levels, existing systems and processes, such as consultation processes, development/training systems, process improvement, document control and recording requirements

workplace program objectives, their relationship to policy objectives and to related programs, including the benefits of the program for the company, employees and the wider community as appropriate

the concept of a management systems as it applies to the program area

the advantages and disadvantages of stand-alone and integrated programs, including variations in legal obligations and compliance systems, objectives and structure of related policies and programs, as well as consideration of audit trails, as appropriate

principles and processes for hazard identification, risk assessment and control

the program area and/or internal and external experts and resources to support design and implementation

the circumstances, conditions or practices likely to result in program non-compliance and related control options

technical knowledge and/or access to technical expertise to ensure adequacy of risk control methods and response to non-compliance/emergencies

problem solving and process improvement techniques and processes

program review methods and responsibilities, including internal audit arrangements, as well as external audit arrangements, and where the program supports legal compliance obligations, requirements and frequency of audits

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Workplace programs

Workplace programs are developed to meet company policy objectives and are consistent with legislative requirements, codes, industrial awards and agreements, licensing arrangements and contractual arrangements and agreements

Programs and related documentation

Programs and related documentation may be:

stand-alone or integrated

Program design

Program design takes account of contextual issues including:

legislative responsibilities

workplace culture

budgets and people, including language and literacy levels of program users

Management systems

Management systems to support program implementation include:

organisational structure

planning activities

responsibilities

practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the policy,

managing the risks associated with the activities conducted in the workplace

Formal responsibility

Formal responsibility for program design and/or review may be shared with others